The UPRRC Annual Meeting was called to order on 11/08/14 at 12:23 p.m. at the Jasper Ridge Brewery in Ishpeming by President Jesse Haavisto. Present at the meeting were: Jesse Haavisto, Maija Niemi, Bill Sved, Larry Morse, Kathleen Morse, Barb Trudeau, Neal Collick, Dean Juntunen, Christie Pruett, Sandy Haavisto, John Haavisto, John Wallace, Nick Roberts, Andy DeHate, Stacie Nardi, and Antonia Nardi.
The minutes from the 2013 Annual Meeting were distributed. President Jesse Haavisto asked for a motion to accept the minutes from the 2013 Annual Meeting. The motion was made by John Wallace and seconded by Barb Trudeau. Motion carried.
Treasurer Sandy Haavisto distributed the UPRRC Financial Report (09/01/13-08/31/14). Sandy stated that membership has dropped from 270 to 229 members. She stated that of these 229 members, approximately 200 are paying members and corporate sponsors. She also stated that expenses have increased largely as a result of increased printing costs. Also, Sandy said she has been volunteering her time as treasurer during the last year and has not taken any funds from the club for her services. President Jesse Haavisto asked for a motion to accept the Treasurer’s report. Dean Juntunen made the motion and Bill Sved seconded it. Motion carried.
No editor’s report was presented as editor Melissa Wentarmini, was not present at the meeting. However, discussion ensued regarding the length of articles submitted for inclusion in the Running Amuck newsletter. President Jesse Haavisto made a motion that Running Amuck articles be limited to 1 ½ pages printed to 2 pages including photos. This motion was made by Bill Sved and seconded by Barb Trudeau. Motion carried. Further discussion ensued over how the 1 ½-2 page format would be determined.
President Jesse Haavisto asked for a motion to amend the original motion to include word count to be determined by Melissa. This motion was made by Sandy Haavisto and seconded by Dean Juntunen. Motion carried.
President Jesse Haavisto presented the Webmaster comments on behalf of Eric Charette, who's full report can be read here. These comments were: there have been approximately 22,000 page views in the last nine months; the views have been primarily Upper Peninsula people looking at the site; race directors are getting better at completing online forms for races; and the membership list is now automated not manually entered. Discussion ensued regarding the lack of races on the UPRRC calendar and the reasons why. There have been a lot of local races over the last year that have not been on the UPRRC calendar. Bill Sved asked that a motion be made that Vice-President Andy Grosvenor be responsible for getting races on the calendar. Nobody seconded the motion. Bill Sved withdrew the motion.
The election and ballot information was presented by President Jesse Haavisto. Stacie Nardi will not be running for secretary for the upcoming 2015 calendar year. Jesse stated he posted a call for secretarial candidates on the UPRRC website and the UPRRC facebook page.
President Jesse Haavisto asked for a motion to accept the following membership fees: Individual $20, Household $25, and Race/Corporate $30. Sandy Haavisto made a motion to accept these membership fees and Kathleen Morse seconded the motion. Motion carried.
President Jesse Haavisto also asked for a motion to eliminate the $300 lifetime membership option as has been available in prior years. The motion was made by Bill Sved and seconded by Sandy Haavisto. Motion carried.
President Jesse Haavisto asked for a motion to offer a discount of $5.00 for 2015 dues to all 2014 memberships renewed by February 28, 2015 (postmark date). This is the same discount as was offered last year. Sandy Haavisto made the motion and Christie Pruett seconded it. Motion carried.
Next, President Jesse Haavisto asked for another motion to continue posting race applications on the website and inserting into newsletter with no fee (no change from last year). Dean Juntunen made the motion and Bill Sved seconded it. Motion carried.
Barb Trudeau, Equipment Manager, brought up the issue that the digital clock has been malfunctioning. President Jesse Haavisto asked for a motion to obtain an estimate to repair the clock. Barb Trudeau made the motion and Dean Juntunen seconded it. Motion carried. President Jesse Haavisto asked for a motion that the fee schedule for renting the digital clock pending needed repairs be: $20 for running events open to members, $45 for all other events. In addition, continue $100 deposit for all rentals and the $20 for the PA System unless requesting clock rental also. The motion was made by Bill Sved and seconded by Stacie Nardi. Motion carried.
Under new business, Bill Sved made the suggestion that the Traveling plaques be made digital in lieu of the plaques that have been used previously. President Jesse Haavisto asked for a motion to switch from a concrete to an exclusively electronic Hall of Fame and go to only individual awards for M/F Runners of the year, Event, and Volunteer rather than maintain the traveling plaques. Bill Sved made the motion and John Wallace seconded the motion. Motion carried.
President Jesse Haavisto also asked for a motion to eliminate the youth female runner and youth male runner of the year awards starting with the upcoming calendar year. The motion was made by Bill Sved and seconded by Kathleen Morse.
President Jesse Haavisto asked for a motion to accept 11/07/15 as the next annual meeting date at the Jasper Ridge Brewery in Ishpeming. The club run will be at 11 a.m. and the meeting will follow at 12 p.m. Sandy Haavisto made the motion and Christie Pruett seconded the motion. Motion carried.
President Jesse Haavisto asked for a motion to adjourn. Sandy Haavisto made the motion and Christie Pruett seconded the motion. Meeting adjourned at 2:01 p.m.
Wednesday, December 17, 2014
Wednesday, November 5, 2014
Webmaster Notes for Annual Meeting
The new website has been up and running since March 1, 2014.
Our goals for the new website were as follows:
Our goals for the new website were as follows:
- Provide a single starting point for everything our club members need in the digital world
- Provide more value to our club members by leveraging current technology of web design
- Grow membership through promotion of the club beyond the newsletter through the website, social media and other channels
- Provide more real time content from Club Offers and Staff
- Consider that some members will want to access the site from a mobile device, while others will have limited bandwidth to access the website from their home computers
- Help to control or reduce the cost to develop and maintain the website
- Streamline processes to make the management of the club easier
- In the first 9 months, we had 22,000 page views (2500 a month or 80 a day) by 4400 unique visitors
- The geography breakdown was 15% of viewers were from Escanaba, 14% from Marquette County, 5% from Iron Mountain, 4% from Ironwood, 4% from Houghton, 3% from Chicago and minor others make up the rest.
- Even though 81% of our traffic are from desktops (70% from Windows, 11% from Mac) we did have 19% from Mobile (15% iOS, 2% Android). We do have mobile versions of all of our pages.
- Race Directors are completing the online request to have races listed on our calendar
- Blogging has helped us reach our membership with additional content
- Use of Social Media (Twitter, Facebook) has helped us reach more members with club information
- Submission of race results have been very low this year compared to other years.
- Management of membership lists (actively working this process to make less manual)
Seeking new UPPRC Secretary
Following many years of service to the UPRRC, Stacie Nardi has decided to move retire from her role as Secretary. If you are interested in serving the Club at a higher level, we are currently seeking candidates. The duties and process for voting are noted below.
As outlined by the UPPRC Constitution, Section IV (MANAGEMENT OR GOVERNMENT) part B (Duties of the officers) subpart 3 defines the roles of the Secretary to include:
To record minutes of meetings, to keep a file of such minutes, and when requested by the president, to accept assignments involving correspondence and the keeping of records.
The Constitution also defines the term of office to be one year, beginning with or at the close of the first meeting held within the calendar year. However, offices filled upon resignation also shall expire at the time of the first meeting of the calendar year.
Elections are also documented by the constitution, which note that officers shall be elected by a majority vote of members by mail ballot and ballots presented at the annual meeting. Prior to each election a committee shall be designated to facilitate the election. A quorum shall consist of twice the number of elected officers plus one. No official meeting shall be held unless a quorum is present.
If you are interested in serving, please contact Jesse Haavisto at jhaavist@alumni.nmu.edu or any of the club officers listed on our contacts page of the website.
As outlined by the UPPRC Constitution, Section IV (MANAGEMENT OR GOVERNMENT) part B (Duties of the officers) subpart 3 defines the roles of the Secretary to include:
To record minutes of meetings, to keep a file of such minutes, and when requested by the president, to accept assignments involving correspondence and the keeping of records.
The Constitution also defines the term of office to be one year, beginning with or at the close of the first meeting held within the calendar year. However, offices filled upon resignation also shall expire at the time of the first meeting of the calendar year.
Elections are also documented by the constitution, which note that officers shall be elected by a majority vote of members by mail ballot and ballots presented at the annual meeting. Prior to each election a committee shall be designated to facilitate the election. A quorum shall consist of twice the number of elected officers plus one. No official meeting shall be held unless a quorum is present.
If you are interested in serving, please contact Jesse Haavisto at jhaavist@alumni.nmu.edu or any of the club officers listed on our contacts page of the website.
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